The Properties section is the foundation of your Rentto account. Here you manage all your rental properties, their units, documents, financial records, leases, tenants, and maintenance tasks.
Viewing Your Properties
Navigate to Properties from the sidebar to see all your rental properties. You can switch between two view modes:
- Card View (default) — Visual cards showing property images, occupancy, revenue, and maintenance status
- Table View — Compact tabular format for quick scanning
Filtering
| Filter | What it shows |
|---|---|
| All Properties | Every property in your portfolio |
| Multi-Family | Apartments, condos, townhomes, highrises, multi-dwelling units |
| Single-Family | Houses, offices, single-dwelling units |
| Vacant Units | Only properties that have unoccupied units |
Sorting
Sort by Property Name, Occupancy Rate, Monthly Revenue, or Maintenance Requests. Toggle between ascending and descending order.
Use the search bar to find properties by name, street address, city, or state.
Property Card Details
Each property card in the list shows:
- Property image with a carousel if multiple images exist, and a property type badge
- Property name and full address
- Manager info — Name, phone, and email (if assigned)
- Statistics grid with 4 columns:
- Occupancy — e.g., "3/5 (60%)" showing occupied vs. total units
- Monthly Revenue — Current month's income from paid transactions
- Maintenance — Count of open requests
- Status — Color-coded occupancy indicator
Occupancy Status Colors
| Status | Occupancy Rate |
|---|---|
| Excellent (green) | 90% or above |
| Good (blue) | 80% or above |
| Fair (yellow) | 70% or above |
| Needs Attention (red) | Below 70% |
Properties with no units default to "Good" status.
Adding a New Property
Click the New Property button to open the property creation form in a side panel. The form has two steps:
Step 1: Property Details
Property Information:
| Field | Required | Details |
|---|---|---|
| Property Name | Yes | 3–50 characters (e.g., "Maple Street Apartments") |
| Notes / Description | Yes | 3–256 characters with character counter |
| Property Type | Yes | Select from dropdown (see types below) |
| Year Built | Yes | Number between 1600 and 2099 |
| Owner | No | Select from your contacts with "owner" role, or "No owner" |
| Manager | No | Select from your contacts with "manager" role, or "No manager" |
Property Types:
| Group | Types |
|---|---|
| Multi-Family | Apartment, Condominium, Townhome, Highrise, Multi Family |
| Single-Family | House, Office, Single Family |
Amenities (multi-select):
Air conditioning, BBQ area, Club area, Door attendant, Dog area, Elevator, Fitness area, Hot tub, Jogging trails, Lounge/computer room, Garage parking, Patio, Playground, Pool, Power plant, Garbage dump, Recycling, Security, Locker room, Rooftop patio, Storage, Tennis court/basketball, Wheelchair access
Address:
Start typing in the street address field to use Google Places autocomplete. Select your address from the suggestions and the following fields are filled automatically:
| Field | Required | Details |
|---|---|---|
| Street Address | Yes | Auto-populated from Google Places |
| City | Yes | Auto-populated |
| State | Yes | Auto-populated |
| Zip / Postal Code | Yes | Up to 10 characters |
| Country | Yes | Auto-populated |
You can edit any field manually after auto-population.
Step 2: Property Loans
Optionally add loan information for the property. Click Add Loan to add a loan record.
Each loan includes:
| Field | Required | Details |
|---|---|---|
| Lender | Yes | Name of the lender (e.g., "Chase") |
| Interest Rate (%) | Yes | 0–100 with decimal precision (e.g., 4.25) |
| Payment Frequency | Yes | Monthly, Quarterly, Yearly, Weekly, Daily, or Once |
| Loan Period | Yes | 5, 10, 15, 20, 25, or 30 years |
You can add multiple loans and remove any loan by clicking its delete button.
Saving
Click Save (or the stepper's final action). Rentto geocodes your address to get the exact latitude/longitude for the map display. If the address can't be found, you'll see: "Could not find that address. Please check and try again."
Editing a Property
Click the edit icon on any property card or table row to reopen the side panel with the property's existing data. All fields are editable. Changes are saved when you click Save.
Deleting a Property
While editing a property, click the Delete button at the bottom. A confirmation dialog appears:
"Are you sure? This will also delete all the units attached to this property and all associated historical data..."
You must type "delete" to confirm. This action is permanent and removes the property, all its units, and associated data.
Property Detail Page
Click any property to view its detail page. A summary bar at the top shows:
- Occupancy — e.g., "3/5 (60%)"
- Monthly Revenue — Current month's paid income
- Open Tasks — Count of unresolved maintenance tasks
Below the summary, six tabs give you access to all property data:
| Tab | What it shows |
|---|---|
| General Information | Property form with all details, map view |
| Accounting | Income and expenses for this property |
| Units | All units with occupancy status |
| Leases | Active and past leases |
| Tenants | Current tenants in this property |
| Tasks | Maintenance requests (Kanban board or table) |
Managing Units
Navigate to the Units tab within a property to manage individual rental units.
Adding a Unit
Click Create Unit to open the unit form in a side panel.
| Field | Required | Default | Details |
|---|---|---|---|
| Unit Name | Yes | — | e.g., "Apt 2B", "Suite 200" |
| Bedrooms | Yes | 3 | Minimum 0 |
| Bathrooms | Yes | 2 | Minimum 0 |
| Size (ft²) | Yes | 800 | Square footage |
| Features | No | — | Multi-select: AC, alarm, balcony, cable, closets, dishwasher, hardwood floors, heating, high-speed internet, washer/dryer, microwave, patio, refrigerator, storage, stove, tile, walk-in closets |
| Notes / Description | No | — | Up to 256 characters |
Unit Images
After filling in the required fields, an image upload section appears:
- Drag and drop or browse for images
- Supported formats: JPG, PNG, JPEG2000
- Maximum 5 images per unit
- Requires Standard plan or higher — Free plan users see a "Members only" message
Unit Status
Unit occupancy is tracked automatically:
- Occupied — A tenant is assigned via an active lease
- Vacant — No active lease on the unit
Property Tasks (Kanban Board)
The Tasks tab within a property shows a Kanban-style board with three columns:
- To Do — Tasks not yet started
- In Progress — Tasks being worked on
- Done — Completed tasks
You can drag and drop task cards between columns to update their status instantly. Each column shows a count badge. Click any card to edit the task, or click Add Task to create a new one.
You can also switch to a Table View for a traditional list layout.
Exporting Property Data
Click Export from the properties list to download an Excel file containing:
- Property name, type, and full address
- Total units and occupied units count
- Occupancy rate (%)
- Monthly revenue
- Open maintenance request count
- Status
- Manager name, phone, and email
Empty States
- No properties yet — Shows a message with an "Add Property" button
- No results after filtering — Suggests adjusting your search or filters